According to some studies, 19.8 % of business time – the equivalent of one day per working week – is wasted by employees searching for information to do their job effectively. Data shows that “the knowledge worker spends about 2.5 hours per day, or roughly 30% of the workday, searching for information.
The storage of data in paper form is time-consuming as it needs to be printed, filed, and maintained in a physical storage system that can take up a lot of room in an office. Utilize the time, effort, and money that goes into the maintenance of documents in more productive activities by merely switching to Accounts ERP document management system.
As per the Income-Tax Act, business owners are required to maintain documents for six years while specific provisions require maintaining records for 10 to 16 years. Accounts ERP eliminates the need for physical bookkeeping to a large extent, thereby reducing the risk of losing essential documents.
Now no more reasons of lost documents either through oversight or force majeure. All your invoices, purchase bills, expense vouchers, delivery challans, customer records, and reports are safe on Accounts ERP accounting software in electronic form, the easiest way to store, retrieve or review any of your documents, anyplace, anywhere provided you have access to what is relevant to your function in the business.
Account ERPs Document Management feature has its advantages, which include:
- Easy to implement and Manage
- Increased Productivity
- Eliminates Human Error
- Reduces Costs
- Improves Vendor Relationships
- Increased Security
- Maintain Regulatory Compliance
- Reduces the risk of damage and loss.
The feature allows you to store copies of the supporting documents (SOs, Challans, Purchase Invoices, Sales Invoices, Expense vouchers etc.) in electronic form (PDF/JPG) with every transaction. You can quickly locate any record when you require from your PC or Mobile phone.
REAL-TIME CLIENT BASED EXPERIENCE:
This is the story of one of our clients before he started using our Accounts ERP accounting software. The financial audit had begun for the fiscal year. The CA was asking for a list of documents. The staff was running around the office to look out for them. Some were in the files, and some were in the heap of papers on their table, some others were tucked in their drawers below stationery items. Enter Accounts ERP, a tally alternative that we presented to them. The client and his CA are satisfied that all the financial information about Cash and Bank Ledgers, Vouchers, Bills, Purchase and Sales Invoices are at one place and accessible with a few mouse clicks on their PCs. Accounts ERP eliminated the need to save it in physical form, and all their documents are available on our cloud-based account software that can be accessed anytime and anywhere. Moreover, CA can review accounts sitting in his office, and need not call for documents, call for data backup and he need not visit client location(s).
We can assure you that security is a critical feature in our software, and you can be free from the stress of being exposed to the internet world.
If you still have questions, let us meet for a cup of coffee.